Editorial Assistant - Hanover Square (NYC Hybrid)
HarperCollins Publishers
EditorialFull TimeFrom $53k
- Location
- New York, NY (Hybrid)
- Posted
- November 3, 2026
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The Editorial Assistant provides administrative support primarily for a senior editor and select other editors as needed, as well as the Hanover Square publishing program, and works to obtain an understanding of the publishing business. This role serves as a front-line contact for the Editorial team and assists in positively portraying the company to external sources.
This position operates in a hybrid office environment and requires contact within the industry and with employees in the same and other functional areas to provide, discuss, and exchange information. It may also involve interaction with leaders of other functional areas to provide or exchange information.
Responsibilities
- Provide administrative support to a senior editor (and other editors as needed), including but not limited to updating and/or maintaining internal systems, drafting correspondence, trafficking required files, preparing travel arrangements, and generating reports
- Complete first screen for manuscripts and query letters submitted
- Log and track all incoming manuscripts to ensure complete status awareness for each manuscript received
- Prepare and traffic manuscript production and cover materials
- Prepare book-related sales materials including fact sheets
- Prepare contract forms and process payments
- Liaise with authors and agents
- Act as front-line contact for the department by screening requests or messages from external parties, such as responding to queries from authors/agents and unsolicited author/agent calls, providing information when known or referring to the proper source
- Provide administrative support to the department, including but not limited to requesting ISBNs, managing the schedule and schedule changes, generating reports, and ordering books, flowers, etc.
- Contribute to the imprint's social media accounts
- Provide additional assistance to the team as needed
Qualifications
- Undergraduate degree in English
- Previous administrative experience a plus
- 1-year experience in the publishing industry an asset
- Ability to manage execution, prioritize, pay close attention to detail, and multi-task
- Strong communication, planning, organizational, teamwork, and problem-solving skills
- Creativity, decisiveness, functional/technical knowledge, computer knowledge, adaptability/flexibility, and a drive for results
- Interest in books and reading, particularly the genres published by the imprint
Compensation and Benefits
- The salary for this position is $52,500
- Compensation offers are structured competitively and tailored within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors relevant during the interview process
