• Provide general administrative support to an international team, including team calendar management, meeting coordination, note-taking, and other tasks as needed
• Prepare and process invoices, track payment status, and maintain accurate records related to deal transactions, ensuring a high degree of accuracy, attention to detail, and timely follow-up
• Serve as a key point of contact for incoming inquiries, requests, and approvals from foreign publishers, agents, consultants, licensors, customers, and internal stakeholders; provide timely, professional responses and coordinate requests with appropriate team members as needed
• Coordinate the fulfillment of materials, assets, title information, and sample requests for domestic and international partners, ensuring stakeholders receive current materials and accurate information in a timely manner
• Maintain department databases, title grids, contact lists, deal records, and other resources, ensuring information is accurate, organized, and up to date; conduct research and prepare reports to support business analysis, stakeholder requests, and special projects
• Provide operational support for the department's physical office space, including maintaining sample inventories and storage areas, coordinating shipments and mailings to customers and consultants, processing complimentary copies, and assisting with other materials management tasks

• Excellent written and verbal communication skills, with the ability to interact professionally with internal stakeholders and external business partners
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines simultaneously
• Exceptional attention to detail and commitment to accuracy, particularly when handling invoices, records, databases, and other business-critical information
• Strong customer-service orientation, with demonstrated problem-solving skills and the ability to identify solutions, escalate issues appropriately, and respond effectively to unexpected requests
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint
• Ability to perform occasional physical and operational tasks, including organizing inventory, managing samples, preparing shipments, and handling incoming and outgoing mail

and Education

• Experience: 0-2 years of experience in publishing/media industry; experience/interest working in children's books or rights a plus
• Education: Bachelor's degree

• Annual Salary: $52,000.00
• Full suite of health and wellness benefits (including a $0 deductible Medical Plan)
• Retirement Savings Plan 401(k) with options for both Roth and Traditional Contributions
• Tuition-Free programs for undergraduate and graduate degrees
• Generous Parental Leave Program
• Employee Stock Purchase Plan (ESPP) with opportunity for discounted stock at a 15% discount

Time Type: Full time