Publishing Assistant, Journals
Oxford University Press
EditorialFull Time$52k - $54k
- Location
- New York, NY
- Posted
- October 22, 2026
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Sign inJob Description
As a key member of the global Publishing Support Team, you will provide administrative and editorial support across a multi-disciplinary portfolio of academic Journals. This role involves managing existing journals through research and administrative support, preparing performance reports, and ensuring journal home pages remain current.
You will collaborate with functional groups such as production, marketing, and digital to deliver excellent service, respond to external queries from editors and societies, and assist with the acquisition process, including transition and launch meetings.
Responsibilities
- Assist in the management of existing journals through administrative and research support
- Prepare regular publishing update reports covering a wide range of performance measures
- Provide regular data reports and analytics to support and develop journal strategies
- Complete relevant payments and track them efficiently and accurately
- Ensure journal home pages are up to date, for example by maintaining Editorial Board details or adding new data or features
- Own responses to some external queries and requests from editors and/or societies, as well as internal staff, via email
- Work collaboratively and productively with other functional groups (especially production, marketing, digital) to deliver an excellent service
- Organize meetings, attending and taking minutes as appropriate, undertaking catering, travel and room booking arrangements, and paying expenses
- Assist in maintaining the journals contracts repository and maintain best practice in data management
- Assist in the acquisition process with preparation of proposals and participation in transition and launch meetings, as appropriate
- Work with other OUP journals departments as required to accomplish tasks and enhance communications between staff in relevant offices
- Take on special projects as assigned, including assisting with organization of Oxford Journals Executive Summit
Requirements
- Good organizational skills and the ability to work independently
- The ability to pick up new tasks and learn new systems and processes quickly
- A good team spirit and the ability to work collaboratively
- Self-discipline with the ability to manage and balance priorities under time pressure
- Good attention to detail and numeracy
- Excellent spoken and written English
- Experience with Microsoft Office products
Key Competencies
- Behaviour: Responsive; communicates effectively and builds strong relationships; well organised; ability to multi-task
- Technical / Functional: Data gathering; data interpretation; reporting
